Re-issuance/ Issuance

SALIENT FEATURES.

This service can be availed for re-issuance/issuance of duplicate OCI documents in the following categories:

1.        In case of issuance of new passport.

2.        In case of change of personal particulars viz. nationality etc.,

3.        In case of loss/damage of OCI registration certificate/visa.

4.        In case of filling of wrong personal particulars while submitting online application viz. name, father’s name, date of birth etc.,

5.        In case of change of address/occupation

1. In case of issuance of new passport

OCI registration certificate and visa carries the passport number of the registered OCI. Accordingly, each time a new passport is issued to an OCI holder, it has to be captured on the registration certificate and visa. This would require re-issuance of OCI registration certificate and visa each time a new passport is issued. However, as the major benefit of OCI Scheme is life long visa to visit India , problems arise each time a new passport is issued. In some countries old passports are not returned. Further, in many countries, the validity of passport is for 5 years. To obviate these difficulties, the following scheme has been incorporated:

1.        Up to the completion of 20 years of age, OCI documents have to be re-issued each time a new passport is issued.

2.        After the completion of 50 years of age, OCI documents have to be re-issued once after issuance of a new passport.

3.        Between 21-50 years of age, there is no need to seek re-issuance of OCI documents each time a new passport is issued. However, if the applicant desires, he may avail the service for re-issuance of OCI documents.

2. In case of change of personal particulars viz. nationality etc.,

Filing of wrong personal particulars while submitting online application

In case of change of personal particulars/wrong filing of personal particulars while submitting online application, OCI holders may seek re-issuance of OCI documents by availing the services. They have to enclose the documentary evidence for the change of the personal particulars. However, in case of change of photograph without the change of the passport, personal interview shall be taken by the Competent Authority before the grant of the service. A fee of A$ 36 will be charged for the service.

3. In case of Loss/damage of OCI registration certificate/visa.

In case of loss of OCI documents, a copy of the complaint filed with the Police authorities shall be enclosed. Personal interview of the applicant shall be taken by the Competent Authority before the grant of the service. A fee of A$ 144 will be charged for the service

4. In case of filling of wrong personal particulars while submitting online application viz. name, father’s name, date of birth etc.,

In case of filling of wrong personal particulars while submitting the online application, OCI holders may seek re-issuance of OCI documents by availing the services with appropriate fees (A$ 36). They have to enclose the documentary evidence for the correct personal particulars.

5. In case of mistakes committed by the Indian Mission/Post/Office while entering the personal particulars.

Since the mistake is committed by the Indian Mission/Post/Office, no fee shall be charged for re-issuance of OCI documents.

6. In case of change of address/occupation

In case of change of address/occupation, new set of OCI documents will not be issued. The applicant may take a print out of the new address/occupation after online submission and keep for record purposes. No fee shall be charged from the applicant

PROCEDURE TO BE FOLLOWED BY THE APPLICANT

A software module has been developed by NIC named as OCI Miscellaneous Services. The public interface for this has been hosted on MHA’s website: www.mha.nic.in/oci/oci-main.htm. The procedure to be followed by the applicant is as under:

(1) After accessing the OCI Miscellaneous Services and going through the Guidelines and Instructions for filing the application form, the applicant has to fill in at least one of the following data fields:

(i) U-Visa number
(ii) OCI Registration number
(iii) OCI File number

(2) Thereafter, the applicant has to fill in all the following fields:

(i) Current Passport number
(ii) Date of birth
(iii) Place of birth
(iv) Mother’s name

The applicant would be able to proceed ahead and seek the particular service(s) only if, the above data (except 2 (i) above) matches with the OCI database. This feature has been incorporated as a security measure so that the scheme is not misused.

(3) The applicant thereafter has to select any one or many of the following services:

(i) Change of Passport particulars
(ii) Change of Personal particulars
(iii) Loss/damage of OCI certificate/visa

(4) After selection of the service(s) to be availed, a Registration Form will appear having only the relevant fields, which need to be entered as per the services (s) sought. The applicant has to fill in all the relevant fields afresh online. The reasons for availing the services shall also be filled by the applicant.

(5) Upon submission of the Registration Form, a hard copy of the application with Reference number along with the instructions for filling application form shall be printed. The applicant has to sign the application form, paste the photograph and append his signature in the box provided and submit one copy of the application form along with the relevant enclosures and fee as mentioned in the instructions. The applicants residing in Sydney and Adelaide may please submit their application to Consulate General of India , Sydney . Each applicant shall submit separate application form.

(6) Enclosures

(i) Copy of OCI registration certificate and visa

(a) In case of issuance of new passport, copy of U-visa pasted on the old passport along with copy of registration certificate has to be enclosed. If the old passport is not returned by the concerned authorities while issuing new passport and copy of the U-visa had not been taken prior to the surrender of old passport, they may not be enclosed. A copy of new passport also to be enclosed.

(b) In case of loss of OCI Registration Certificate and/or Visa, copy of the complaint lodged with Police authorities and copy of visa and registration certificate to be enclosed. If a copy of the registration certificate and/or visa was not taken prior to the loss, they may not be enclosed. The application may be submitted only after personal interview with the competent authority.

(c) In case of change of personal particulars (due to change by the applicant or wrong filling of particulars by the applicant, copy of the document (s) relevant for affecting the requisite changes viz. Nationality Certificate in case of change of nationality etc to be enclosed.

Lodging of Applications:

The hard copy of the application should then be submitted / posted to Consulate General of India, Sydney, Level 27, 25 Bligh Street, NSW, Sydney 2000.

Lodgement Hours: 09.30 to 12.30 hours on working days

Collection :

Collection hours: 2pm -3pm on all working days.

Fees:  

(a) A$ 36 for re-issuance of OCI documents in case of issuance of new passport, change of personal particulars, wrong filing of particulars.

(b) A$ 144 for issuance of duplicate OCI documents in case of loss/damage. (Both OCI registration certificate and visa shall be issued in respect of any/all service (s)).

Mode of payment: The application fee will be accepted in the form of cash at the counter, or in the form of bank cheque or money order drawn in favour of ‘Consulate General of India, Sydney. Personal cheques, company cheques and credit cards are not accepted.

ONLINE APPLICATION: https://passport.gov.in/oci/OnlineOCIMiscMain.jsp

ONLINE STATUS Enquiry: https://passport.gov.in/oci/OnlineOCIenquiry.jsp

Once the status for your application is shown on the website as processed and ready for collection, you may come in person to pick up your documents.

If you choose to send someone on your behalf then you must give him/her an authorization letter.

If you opt for collecting your documents by post, please send your file number, your new and old passport and old OCI card with a self addressed express post.